In 2011, the University of Maryland was awarded a $27.5M grant by the National Science Foundation to establish the National Socio-Environmental Synthesis Center (SESYNC), located in Annapolis, MD. The University of Maryland was then awarded an additional $28.2M to continue funding the Center. SESYNC is led by a diverse group of scientists from the University of Maryland and collaborating institutions from the region, nation and internationally. Interactions occur at the Center’s headquarters in Annapolis via workshops and research projects. Approximately 900 visiting scholars visit the center each year to work for varying amounts of time as part research teams that are facilitated and technically accelerated by SESYNC staff. SESYNC’s leadership seeks an additional person to join our already well-established Business Office and to oversee various aspects of our day-to-day Business functions.
This position in housed in Annapolis, MD. Reporting to the Associate Director of Finance and Administration, the Administrative Operations Manager will be an integral member of SESYNC’s Business Office and will be responsible for managing many of the Center’s day-to-day administrative and organizational activities.
Specific duties include:
- Supervising and working very closely with other members of SESYNC Business Office staff to ensure successful day-to-day operation of all Travel and Event processes
- Managing and monitoring workflow of those supervised in matters relating to travel and event management, and the reassignment of duties and tasks as needed to ensure consistent delivery of services
- Managing the Center’s central scheduling process for approximately 100 meetings per year
- Problem solving visitor, logistical, and staff concerns
- Reviewing and approving Travel Approval Requests (TARs), Travel Expense Statements (TES’) for approximately 900 visitors per year as well as all staff
- Management of the Center’s Procurement process – review, evaluation and approval of purchase requests for the Center. Management of Business Office Procurement and Travel Card transactions
- Travel and procurement budget management related to travel and procurement to include oversight of account allocations and detailed analysis of expenditures and projections
- Serving as advisor to the Associate Director of Finance and Administration on best practices and ways to improve Business functions
- Working very closely with and assisting the Associate Director of Finance and Administration with other administrative, logistical, and facility-related issues as they arise
- Managing employee effort allocations across various funding sources in accordance with NSF reporting requirements
- Assist the Associate Director with new grant proposal routing and management of subawards
- Welcoming and orienting all visiting working groups
- Serving as primary backup to the Associate Director in general Center Administration issues
A Bachelor’s Degree in a related field
At least five years of related experience in the areas of travel and event program management and financial management, two of which should be supervisory in nature.
Knowledge, Skills, Abilities:
- This position requires the ability to work independently and at fast pace on multiple and complex projects simultaneously and demonstrate professionalism, diplomacy and a positive attitude at all times.
- The candidate must be self-motivated, detail-oriented, possess the ability to perform duties under limited supervision; have demonstrated organizational, analytical and problem solving abilities.
- The candidate must be resourceful and be able to research independently the best solutions for problems when they arise.
- The candidate must possess outstanding oral, written, and interpersonal skills, exercise good time management, enjoy working with people and speaking to groups, and have flexibility to adapt to the changing needs of SESYNC’s administration.
- The candidate must possess outstanding customer service skills demonstrated by the ability to interact effectively with administrators, faculty, and staff as well as partners outside of the University.
- Strong Microsoft Office Skills are required for this position (Excel, Outlook, Word, etc.) as well as the ability to work within multiple internal databases and maintain consistent organization.
- General knowledge and understanding of grant accounting in a higher education setting.
- General knowledge and understanding of the lifecycle of grants and subawards in a higher education setting - to include pre-award, post award accounting, expense monitoring, reporting, and final closeout.
- Knowledge and understanding of meeting and event planning principals, requirements, and procedures.
- Strong interpersonal skills that will enable the candidate to work well with diverse groups of people – both visitors and staff from all backgrounds and cultures.
- Flexibility to work adjustable hours as necessary – some early mornings and late evenings will be required.
- Ability to maintain confidentiality in respect to staffing and human resource matters.
- Experience with managing the administrative aspects of programs funded through State and or Government sources in a higher education or scientific/environmental research setting.
- Reliable Transportation - some local travel will be required in support of our meetings and events.
- Knowledge of University of Maryland policies and procedures and how they relate to grant accounting, travel, personnel/HR matters, and purchasing
- Experience with the University of Maryland’s ARES System to include PHR, ELF, Kuali Financial, Kuali Research as well as BA4 (CMNS’ Accounting Shadow System)
- Experience with the University of Maryland’s Travel Card and Purchasing Card Management systems.
- Knowledge of OMB’s Uniform Guidance
- Completion of the Office of Research Administration’s Certificate Program
Applications must be submitted through the University of Maryland's hiring system.
For best consideration, apply by May 18, 2018.
The University of Maryland is an Equal Opportunity Employer
Minorities and Women Are Encouraged to Apply